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Minutes Gates Public Library Board of Trustees October 17, 2001
Present: Pam Brady, President; Tony Frosino, Vice President; Steve Murphy; Gaye Poness; Linda Tribotte; Ralph Esposito, Supervisor; Susan Swanton, Director; Judy MacKnight, Assistant Director
Absent: Vince Hesketh; Julia Rivoli
I Call to order: Meeting was called to order at 7:05 pm by President Brady.
II PowerPoint demonstration: Director Swanton presented a PowerPoint presentation to the Board, as a demonstration of techniques learned from a training class.
III Agenda changes: Add to X: d) State Variance wording changes; e) Safety issues and table XII #b.
IV Visitors’ comments: none
V Supervisor’s comments: none at this time
VI Correspondence: President Brady made correspondence to and from the library available for Board perusal.
VII Approval of Minutes: A motion to approve the September 19, 2001 minutes, amending the word ‘from’ to ‘form’ under X #a, was made Steve Murphy; seconded by Linda Tribotte and motion carried unanimously.
VIII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Tony Frosino; seconded by Gaye Poness and motion carried unanimously.
IX Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year
to date report, which shall be considered a part of these minutes, was made
by Tony Frosino; seconded by Steve Murphy and motion carried unanimously.
b. Director’s Year End Projection: Director Swanton presented report
to the Board. A transfer will be needed for hospitalization, supplies, printing,
and building and grounds. Library materials budget is on target and revenue
is good. Projection figures will be presented at the remaining meetings.
c. Approval of Transfers: A motion to approve the requested transfers was made
by Gaye Poness; seconded by Linda Tribotte and motion carried unanimously.
The following transfers were approved:
1. $14,000 from L-7410-2000 (Equipment) and $8,000 from L-7410-1410 (Wages)
to
L-9060-8000 (Hospitalization: + $22,000)
2. $1,100 from L-7410-4360 (Contractual - MLS) and $1,000 from L-7410-1410
(Wages) to L-7410-4300 (Supplies - Business: + $2,100)
3. $4,500 from L-7410-2000 (Equipment) to L-7410-4520 (Building & Grounds:
+ $4,500)
4. $150 from L-9055-8000 (Disability) and $110 from L-7410-4330 (Postage) to
L-7410-4340 (Printing: + $260)
d. Approval of Bills to be Paid: A motion to approve claims #327-365, accounts
payable claims #5980-5985, including payrolls #20 & 21, for a total of
$92,669.92, was made by Linda Tribotte; seconded by Steve Murphy and motion
carried unanimously.
X Items Requiring Board Action:
a. Action on shelving solutions: Director Swanton presented report. After some
discussion a motion to approve the installation of new wall brackets, leveling
of shelves for entire perimeter of wall shelving and the installation of tie
struts to secure fiction/non-fiction free standing units, per the recommendations
of the Larsen Engineering study, was made by Gaye Poness; seconded by Tony
Frosino and motion carried unanimously.
b. Action on securing a HVAC study: Trustee Murphy handed out report from the
air study previously done by volunteer, Davis Frederiksen. Board agreed to
table any action at this time until report can be studied by board members.
c. Action on UMS revisited: Director Swanton reported to Board that the use
of UMS as the library system collection agency for one year was approved by
the system, with the Gates Library voting ‘nay’. Issues regarding
impact of UMS and the library’s current collection agency, ADA, were
discussed. The following motions were made:
- A motion to drop the maximum video/DVD fine from $24.00 to $12.00, with the
daily fine remaining $2.00 per day, was made by Steve Murphy; seconded by Gaye
Poness and motion carried unanimously.
- A motion to use ADA agency for all BFR’s between $25.00 - $49.99 was
made by Linda Tribotte; seconded by Tony Frosino and motion carried unanimously.
- A motion to refer all YA accounts to ADA of $25.00 or more for BFR’s
, with a signed registration card on file, was made by Gaye Poness; seconded
by Linda Tribotte and motion carried unanimously.
- A motion to approve the flat fee of $15.00 be charged to all accounts turned
over to ADA was made by Gaye Poness; seconded by Steve Murphy and motion carried
unanimously.
- A motion to request MCLS to give Gates Public Library advanced notice of
accounts being turned over to UMS for fines over $50.00 was made by Tony Frosino;
seconded by Gaye Poness and motion carried unanimously.
d. Action on State Variance wording: Director Swanton reported that wording
on the state variance submitted by the library was not acceptable. The new
wording will read: The Gates Public Library’s allocation from its funding
municipality the Town of Gates, was insufficient to permit the necessary capital
improvements to the building.
e. Action on Safety Issues: In regards to the destruction of the World Trade
Center on 9/11/01 and the following anthrax discovery in the mail, security
issues were discussed. Supervisor Esposito stated that a memo was coming to
all departments on how the staff should handle any mail that is suspicious.
X Reports: All reports accepted as written.
XI Items for Board Discussion:
a. Report on Chapter 8 of Regents Commission: report accepted as written.
b. Third Quarter Long Range Report: tabled
c. Board Committees: those reported on -
1. Town Board: Larsen Engineers was the company approved by the Town to perform
the building study.
2. Friends: Trustee Poness reported that the Book Festival will be held on
11/3/01 from 10:00 am - 4:00 pm. The book sale will be held 10/24-10/27. Entertainment
books and tote bags are on sale at the desk.
5. Facilities: Air quality study to be reviewed. Director Swanton is getting
quotes on a replacement heating and cooling unit for the drive up window.
Having no further business to discuss, a motion to adjourn the meeting was made by Gaye Poness; seconded by Tony Frosino and motion careened unanimously. Meeting adjourned at 8:52 pm.
Respectfully submitted,
Sandra Kilbury,
Recording Secretary
