Minutes Gates Public Library Board of Trustees September 20, 2000

Present: Tony Frosino, President; Pam Brady, Vice President; Patti Bullis; Jim Davis; John Donovan; Gaye Poness; Ralph Esposito, Supervisor; Susan Swanton, Library Director

Absent: Linda Tribotte; Judy MacKnight, Assistant Director

I Meeting was called to order by President Frosino at 7:05 pm

II Agenda Changes: none

III Visitors’ Comments: none

IV Supervisor’s Comments: Because of other commitments Mr. Esposito commented on the Director’s Facility Report (under XI b.). He brought newest members of Board up to speed on history of the town of Gates and the building of the library. In 1968 the town was the 3rd largest in the county and library was built to accommodate size. Today the town is 8th in the county and the size of the library is 9th in the county. He feels there is no need for a new library building as the library is serving the community well. He stated that several Board members could meet with him to discuss some of the issues remaining in the report.

V Correspondence: President Frosino noted that the Director will be attending a workshop as a requirement for the Bill Gates Foundation grant in October. The remaining correspondence was made available for Board perusal.

VI Approval of Minutes: A motion to approve the August 16, 2000 minutes, amending IX b. to state reason for not accepting quote obtained by Trustee Bullis because this quote was on a smaller number of magazines (approximately ¾ of our request) than that of PSS, was made by Pam Brady; seconded by Patti Bullis and motion carried unanimously.

VII Approval of Personnel Report: none required.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Pam Brady and motion carried unanimously.
b. Approval of Bills to be Paid: A motion to approve claims #268-309, accounts payable claims #5869-5876 including payrolls #18 and 19, for a total of $81,924.34, was made by John Donovan; seconded by Gaye Poness and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Salary Adjustment for Heidi Jung: Ms. Swanton presented report along with letter of support on the one time salary adjustment from Local 1170 CWA, union for library (and shall be considered a part of these minutes). Much discussion ensued regarding situation of a long term employee receiving same wage as a newly hired employee; previous elimination of step increments and possibility of other salary inequities among staff. After much discussion, report tabled at this time and an adhoc committee of Trustee Bullis, Brady and Davis was developed to address all issues in Director’s report.
b. Action on Revised Personnel Policy: A motion to approve the revised personnel policy, effective 9/20/00, was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.
c. Action on Free-Net Proposal: Trustees Donovan and Davis met with 2 representatives from Rochester Free-Net to get perspective on joint project between the library and Rochester Free-Net. Much discussion ensued regarding scope of project. It was decided that Ms. Swanton will contact members of Free-Net and ask them to prepare a 30 minute presentation for the Board at the October meeting.

X Reports: All reports accepted as written including a. Special Reports: 1. Young Adult Summer Reading Program by Heidi Jung; 2. Report on Playgrounds in the Park, YA level by Heidi Jung; 3. Children’s Summer Reading Program 2000 by Mary Jo Smith and 4. Report on Playgrounds in the Park, J level by Donna Peasley.

XI Items for Board Discussion:
a. Report on Board/Staff Meeting: Board members who attended commented that meeting between the staff and Board members went well. It was agreed that the Board will attempt to meet quarterly with staff, scheduling next Board/Staff meeting for 12/14/00.
b. Report on Facility Concerns: Report commented on previously under Supervisor’s Comments. It was decided that President Frosino and Trustee Donovan will make appointment to meet with the Supervisor to discuss issues in report.
c. Initial Report on 40th Anniversary: Trustee Poness volunteered to help Director and Library with celebration preparations.
d. Board Committees: Those commented on –
2. Friends: Ms. Brady stated that Friends are setting up their schedule for the coming year. The Dine-a-Mate books are selling at $22.00 apiece with $5.00 from each sale going to the library.
6. Trustee Council: Ms. Poness stated that the meeting for September had been cancelled and the next meeting is scheduled in November.

Having not further business to discuss, a motion to adjourn the meeting was made by Jim Davis; seconded by Gaye Poness and motion carried unanimously. Meeting adjourned at 8:50 pm.

Respectfully submitted,

Sandra Kilbury
Recording Secretary