Minutes Gates Public Library Board of Trustees June 21, 2000

Present: Tony Frosino, President; Pam Brady, Vice President; Patti Bullis; Jim Davis; John Donovan; Gaye Poness; Ralph Esposito, Supervisor; Susan Swanton, Library Director

Absent: Judy MacKnight, Assistant Library Director

I Meeting was called to order at 7:03 pm by President Frosino.

II Agenda changes: Under IX add – g. Gates Foundation Grant and h. Page/Aide Hourly Rates.

III Visitors’ Comments: none

IV Supervisor’s Comments: none

V Correspondence: President Frosino reviewed correspondence and made available for Board perusal.

VI Approval of Minutes: A motion to approve the May 17, 2000 minutes was made by John Donovan; seconded by Gaye Poness and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Pam Brady; seconded by Patti Bullis and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Public Year to Date Report: Ms. Swanton informed Board that 2nd check from Doty interest has been received. A motion to approve the financial/public year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by John Donovan and motion carried unanimously.
b. Approval of Transfers: none needed.
c. Approval of Bills to be Paid: A motion to approve claims #160-202; accounts payable claims #5846-5852, including payrolls #11 and 12, for a total of $88,772.31 was made by John Donovan; seconded by Jim Davis and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Revised Personnel Policy (tabled from May meeting): President Frosino requested that action be tabled until the August meeting. Director will be on vacation most of the month of July.
b. Action on Trustee Vacancy: Trustee Davis reported that he has received 2 new letters of application along with 3 letters from previous applicants. He will telephone interview the candidates and then set up a meeting with the Board to meet the candidates.
c. Action on Library Layout Quotes: Board discussion ensued on the issue of redesigning library layout. It was decided that while Director was on vacation all information be given to Director of Public Works, John Lathrop, for his review and present a report, if possible, at the July meeting.
d. Action on 2000 Resource Sharing Grant: Ms. Swanton presented report. Informed Board that no action needed on the plus use grant. She stated Board had to vote on resource sharing of all items from Gates Public Library to all other libraries. Much discussion ensued and a motion to not participated in the resource sharing grant was made by Pam Brady; seconded by Jim Davis and motion carried unanimously.
e. Action on Items Declared Salvage for July Book Sale: Ms. Swanton added a paperback displayer to list. A motion to approve the items for the July book sale, which shall be considered a part of these minutes, was made by Pam Brady; seconded by Patti Bullis and motion carried unanimously.
f. Action on Tuition Reimbursement: Ms. Swanton presented request to the Board to reimburse Mary Jo Smith’s attendance at the YSS Workshop in April. A motion to approve the reimbursement of $240.25 was made by Gaye Poness; seconded by John Donovan and motion carried unanimously. Board also decided to review the tuition reimbursement policy regarding having a cap on reimbursements.
g. Action on Gates Foundation Grant: Ms. Swanton reviewed specifics of grant with Board. After some discussion a motion to apply for a partial Gates Foundation grant was made by Pam Brady; seconded by John Donovan and motion carried unanimously. Ms. Swanton is also having Judy MacKnight, Assistant Director, file appeal papers on information in the grant. This needs to be done at the same time grant application is being filed.
h. Action on Page/Aide Hourly Rate: Ms. Brady presented information to the Board. It was the Board Budget committee decision to take action to correct the inequities of newly hired pages and aides making the same money as pages and aides hired in previous years. A motion effective with payroll #15, library pages with one to three years experience currently making $5.42 an hour will receive a 3% wage increase to $5.58 (subrate of $6.14) and will be eligible for the across the board 3% increase 1/1/01, was made by Pam Brady; seconded by Jim Davis and motion carried unanimously. A second motion for newly hired library aides and pages promoted to library aides to start at an hourly rate of $6.18 (subrate of $6.80) an hour and are eligible to receive the across the board 3% increase 1/1/01, was made by Pam Brady; seconded by John Donovan and motion carried unanimously.

X Reports: All reports accepted as written, including a. Special Reports: 1. Ideas ‘n’ Authors by Heidi Jung and 2. Media Days at Gates Chili High School by Heidi Jung.

XI Items for Board Discussion:
a. Board Committees – those commented on:
2. Friends: Ms. Brady reported that Bill Hiebler resigned and that Faye Dundas is the new Friends President and Allen Nash is the new Vice President. All other officers are the same. She also requested that another Board member attend the Friends meetings come September as she will not be able to attend.
5. Facilities: President Frosino and Trustee Donovan received a proposal from Ms. Swanton on behalf of the Rochester Free-Net for a collaborative grant with the library to add 1088 square feet to the library as a training center. Some discussion took place and it was decided that the report will be included in the July packet for discussion at the July meeting.
6. Trustee Council: Ms. Poness reported on information shared at the last meeting she attended.
7. Budget/Finance/Audit: Ms. Brady reported that committee has met two times to review 2001 line item draft. Committee is planning to meet again and will have the 2001 Line Item Budget as a handout at the July meeting. Board set 8/1/00, 7:00 pm, as date for budget study session.
9. Technology: Mr. Davis reported that he attended the staff technology committee meeting in June and stated that he appreciated the invitation to attend.

Having no further business to discuss, a motion to adjourn the meeting was made by John Donovan; seconded by Jim Davis and motion carried unanimously. Meeting adjourned at 8:50 pm.

Respectfully submitted,

Sandra Kilbury
Recording Secretary