Minutes Gates Public Library Board of Trustees March 15, 2000

Present: Tony Frosino, President; Pam Brady, Vice President; Patti Bullis; Jim Davis; Gaye Poness; Susan Swanton, Library Director; Judy MacKnight, Assistant Library Director

Absent: John Donovan; Dorothy Mundt; Ralph Esposito, Supervisor

I Call to Order: Meeting was called to order at 7:08 pm by President Frosino.

II Agenda Changes: none

III Visitors’ Comments: none

IV Supervisor’s Comments: Mr. Esposito was not attending meeting due to other commitments.

V Correspondence: President Frosino made correspondence available for perusal.

VI Approval of Minutes: A motion to approve the February 23, 2000 minutes was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.

VII Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Patti Bullis and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Year to Date Report: Ms. Swanton presented report. A motion to approve the financial/year to date report, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Jim Davis and motion carried unanimously.
b. Approval of Transfers: none requested
c. Approval of Bills to be Paid: A motion to approve claims #49-84, accounts payable claims #5824-5829, including payrolls #4 & 5, for a total of $76,076.05 was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.
d. Approval of Final 1999 Year to Date Report: After some discussion, a motion to approve the final 1999 year to date report, which shall be considered a part of these minutes, was made by Patti Bullis; seconded by Gaye Poness and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on recommendation from Board Personnel Committee regarding librarians and clerks more than .5 FTE but less than .8 FTE: Much discussion ensued. Director will incorporate into pre-union contract policy requests made by the Director and the Board to present a draft at the April meeting for possible action.

X Reports: All reports accepted as written including, a. Special Reports: Family Fun Night by Heidi Jung.

XI Items for Board Discussion:
a. 1999 Annual Report to the State: Ms. Swanton presented the report to the Board. Various sections were covered and new items on report pointed out to the Board. Report accepted and signed by Board president.
b. Report on MCLS Standardization: Ms. Swanton presented report to the Board on the proposed standardization in the library system. Much discussion ensued and feeling among the Board was to not approve the proposed changes. The Director will keep the Board informed on any forthcoming information.
c. Report on Gates Technology: Ms. Swanton presented report done by the Technology Librarian, Cathy Carstens. Report well done and accepted as written.
d. Reports on Board Committees: Those reported on –
2. Friends: Next meeting is scheduled for 3/16/00.
3. Grants: E-Book grant moving along. Director hopes to have an e-book available at next meeting for Board to view.
5. Facilities: Letter written by staff facilities committee regarding parking problems put on hold for now. May be addressed at a later date.
6. Trustees Council: Next meeting will be held in April.
7. Budget/Finance: Budget process should begin sometime next month. Director Swanton and Trustee Bullis will meet to format some budget figures per President Frosino’s request.
8. Personnel: Board hopes to have revised personnel policy draft at next meeting.

Having no further business to discuss a motion to adjourn the meeting was made by Gaye Poness; seconded by Patti Bullis and motion carried. Meeting adjourned at 8:55 pm

Respectfully submitted,

Sandra Kilbury
Recording Secretary