Minutes Gates Public Library Board of Trustees January 19, 2000

Present: Tony Frosino, President; Pam Brady, Vice-President; Patti Bullis; Jim Davis; Dorothy Mundt; Gaye Poness; Ralph Esposito, Supervisor; Susan Swanton, Library Director; Judy MacKnight, Assistant Director

Absent: John Donovan

I Meeting was called to order at 7:05 pm by Vice President Brady.

II Agenda Changes: none required

III Visitors’ Comments: none

IV Supervisor’s Comments: none

V Correspondence: Vice President Brady reviewed correspondence and made available for Board perusal.

VI Approval of Minutes: A motion to approve the December 8, 1999 minutes was made by Gaye Poness; seconded by Dorothy Mundt and motion carried unanimously.

VII Approval of Personnel Report: A motion to approve the personnel report, which shall be considered a part of these minutes, was made by Dorothy Mundt; seconded by Patti Bullis and motion carried unanimously.

VIII Financial Review:
a. Approval of Financial/Public Year to Date reports: Ms. Swanton informed the Board that the interest from the Doty Endowment fund is now available for spending on British and European history and literature. She also reviewed her year end projection report. A motion to approve the financial/public year to date reports, which shall be considered a part of these minutes, was made by Gaye Poness; seconded by Dorothy Mundt and motion carried unanimously.
b. Approval of Transfers: A motion to approve the transfer of $1050 from L-9030-8000 (FICA) to L-7413-4390 (Contractual – Director) was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously.
c. Approval of Bills to be Paid: Two motions are required for final 1999 bills and the first of the 2000 bills.
1. A motion to approve claims #422-450, accounts payable claims #5803-5806, including payroll #26, for a total of $51,901.93, was made by Gaye Poness; seconded by Dorothy Mundt and motion carried unanimously.
2. A motion to approve claims #1-8, accounts payable claims #5807-5813, including payrolls #1 and #2, for a total of $70,069.34, was made by Dorothy Mundt; seconded by Patti Bullis and motion carried unanimously.

IX Items Requiring Board Action:
a. Action on Items to be Declared Salvage for January 2000 Book Sale: A motion to declare salvage the 3M microfilm reader/printer and two broken chairs was made by Pam Brady; seconded by Dorothy Mundt and motion carried unanimously.
b. Action on Election of Board Officer: At the January 3, 2000 Town Board meeting Tony Frosino was appointed for another 5 year term as a member of the Library Board. A motion to nominate Tony Frosino for Board President for 2000 was made by Pam Brady; seconded by Gaye Poness and motion carried unanimously. Vice President Brady then asked for a show of hands to appoint Tony Frosino as president of the Library Board. All board members present raised their hand in approval.
c. Action on Library Board Goals for 2000: President Frosino stated that the goals are in the process of being modified and will be presented at the February meeting.
d. Action on Recommendation from Board Personnel Committee regarding librarians/clerks who work more than half time but less than full time: President Frosino stated that Trustee Mundt is doing research regarding this issue and that the Board hopes to have a recommendation at the February meeting. Those staff members who fall into this work category are still covered by the library’s previous personnel policy.

X Reports: All reports accepted as written.

XI Items for Board Discussion:
a. Report on 1999 Long Range Plan Achievements: Ms. Swanton presented her report to the Board and was accepted as presented.
b. Director Goals for 2000 – Ms. Swanton presented her goals for 2000. Goals accepted as presented.
c. Board Committees: those commented on -
1. Town Board: Mrs. Mundt reported that a tour was given in the new Town Court. Tony Frosino was appointed to another 5 year term. The Book Bistro was given final approval.
2. Friends: Ms. Swanton reported that the book sale is the week of January 26-29.
3. Grants: Ms. Swanton reported that the Children’s Librarians submitted a ‘7/11 Grant’ to promote reading during the summer reading program.
5. Facilities: President Frosino will cover this committee when needed while John Donovan is out of town.
6. Trustees Council: Ms. Poness reported that the next meeting will be held at Brighton on February 10, 2000.
7. Budget/Finance: Board members decided that this will now be the Budget/Finance/Audit committee.
8. Personnel: Committee members will be meeting to discuss issue regarding staff less than full time but more than part time.

It was noted that there will be no quorum for the scheduled February 16, 2000 meeting so Board members decided to hold the board meeting on Wednesday February 23, 2000 at 7:00 pm. Having no further business to discuss, a motion to adjourn the meeting was made by Dorothy Mundt; seconded by Jim Davis and motion carried unanimously. Meeting adjourned at 8:40 pm.

Respectfully submitted,

Sandra Kilbury
Recording Secretary