1998 Annual Report
LIBRARY BOARD OF TRUSTEES - 1999
Mr. Tony Frosino, President
Mrs. Pam Brady, Vice President
Ms. Margaret Buckley, Corresponding Secretary
Mr. John Donovan
Mr. Kumar Maharaj
Mrs. Dorothy Mundt
Mr. Ralph Esposito, Liaison, Gates Town Board
The Library Board also provides representatives to the Gates Town Board, Friends of the Gates Public Library and to the Monroe County Trustees Council.
The Library Board of Trustees is the governing body for the library. They approve the library budget; all personnel appointments and library policies; monitor library expenditures; represent the town residents to the library and the library to the townspeople. Trustees are appointed by the Gates Town Board. All trustees must be Gates residents and each serves a five-year term in a volunteer capacity. The Library Board meets the 3rd Wednesday of every month (2nd Wednesday of month in December) at 7:00 p.m.. All meetings are open to the public. Agendas are available from the Library Director a week before the meeting.
NEW OR EXPANDED SERVICES - 1998
March:
- Permanent display established at Tinseltown (changed biweekly) to promote the library
Spring:
- Visibility of cassette collection improved with locking cases
May:
- Books to Babies program started
July:
- Reviews by You: book review group of older elementary age readers
- Server installed as backbone for new LAN system
- Public PC for word processing added
Summer:
- Community Focus Group began work on developing the 2nd long range plan for library
September:
- Children’s’ pamphlet file began
- Began circulating CD-ROMs for all age levels
October:
- Began conversion of Gates Human Services Directory into HTML to add to library web pages
- Halloween and other holiday related videos identified with labels and displays to promote collection
December:
- The Millennium and Beyond - the library’s 2nd Long Range Plan adopted by the Library Board
- Public PC upgraded to Windows 95
MISSION STATEMENT
Recognizing its role as a major informational, recreational, and educational resource in the community, the Gates Public Library will continually respond to the needs of its patrons of all ages and backgrounds. Further, it will increase its efforts to gain new users in the Gates community and attempt to anticipate the evolving needs of the multi cultural community.
By offering open access to its wide array of materials, services, programs and external resources, Gates Public Library will continue to be an enriching influence in the lives of Gates citizens.
LONG RANGE GOALS: 1998 ACHIEVEMENTS
Goal 1: To increase community partnerships and outreach in order to increase Gates residents participation in library services.
- 5 year outreach plan developed
- outreach brochure revised
Goal 2: To provide high interest, high demand materials in a variety of formats for Gates residents of all ages
- materials budget increased
- use of CARL computer reports assist librarians’ collection development objectives
Goal 3: To promote the library as the premier source for all the community’s informational and reference needs.
- reference brochures revised
- reference collection promoted via publicity in local newspaper
Goal 4: To take a community leadership role with today’s informational technology (Electronic Doorway Library and Internet specifically targeted) and to interface with local educational efforts involving such technology.
- public training for online catalog and graphical Internet being developed
- technology plan developed
- library participates in cooperative grant with local schools
- Gordon Black survey measures county residents’ perceptions of public libraries for technology services
Goal 5: To expand library efforts to support the educational institutions of the community.
- 5th, 8th and 12th grades at Gates Chili schools surveyed in 1998
Goal 6: To develop and implement a comprehensive plan of service for Gates parents with children under five.
- Successful N.Y. Read Aloud program held during National Library Week
- Kindergarten parent awareness survey conducted
GIFTS AND MEMORIALS RECEIVED IN 1998
(in chronological order)
The Library Board encourages your gifts and donations to the library. Look for our gifts brochure at the entrance to the library or call the Library Director.
• Rochester Aerie #52 Fraternal Order of Eagles gift
• Raymond & Rita D’Aoust gift
• Staff of Gates Public Library in memory of Frances Cheney
• Bob & Gail Renehan in memory of Sarah Catherine Luke
• Susan Swanton in memory of Joseph James Wagner
• Paul and Bob Bosdyk gift
• Staff of Gates Public Library in memory of Theresa Montione
• Rochester Herb Society gift
• Rhoda & Gerry Ride in memory of Dr. John L. Dadey
• Rochester Aerie #52, Fraternal Order of Eagles 2nd gift
• Beverly & Sam Magliocco in memory of Patricia J. Lippa
• Kay & Jack Hart in memory of Arthur W. Taff
• Paul & Judy Schojan in memory of Arthur W. Taff
• Staff of Gates Public Library in memory of Isabelle Heywood
• David & Joan Egan in memory of Arthur W. Taff
Also, the Library Director donated the funding for Gates Public Library's Employee of the Month recognition program.
When money is donated for a gift or memorial, the donor, or the next of kin, suggests an appropriate topic(s) and Gates librarians make the actual title selection after comparison with the library's collection. When the book is received, a memorial book plate is inserted in the volume, the title inscribed in the library's Gift Registry and the next of kin are notified that the book is being held at the desk so they may be the first people to borrow the book. With this procedure, donations are personalized to serve as an appropriate memorial and to complement the library's collection.
DOTY MEMORIAL
The Doty Family Endowment Fund was established in 1993 by William A. Doty in memory of his parents. By terms of the gift the principal is to be invested for 5 years and thereafter, a portion of the interest may be expended for books and other materials on British and European history or literature. In 1998, and additional $445 was contributed to the principal of this fund.
GIFTS AND MEMORIALS
HORATIO GATES MEMORIAL FUND: Thanks to the Town of Gates Bicentennial activities, the Horatio Gates Memorial Book Fund was established in 1977. Only the annual interest from that fund can be spent and only on materials of American historical interest. The fund's name originates from the Revolutionary War General for whom the Town of Gates is named. The fund provides a small but a steady source of revenue for the library. In 1998, three individuals (Ms. Ludwicki, Mr. Chadbourne and Mr. & Mrs. Poness) contributed to the principal fund and five books were purchased with the interest from the fund. Interest from this fund provided the library subscription to “American Heritage” plus 7 books on American history.
GATES AMITA BOOK FUND: Beginning in 1982, the Gates Amita Club has contributed to the creation or enlargement of the Gates Amita Club Memorial Book Fund to purchase titles of interest to the Italian-American community of Gates. The principal is invested and only the interest is expended. The Amita Club has also regularly contributed to the purchase of Italian language videos. In 1998 enough interest was earned to purchase 3 new books.
FREISLICH FUND: In September 1988, the Gates Public Library Board of Trustees voted to establish the Freislich Fund from the many donations received in memory of founding Library Board member, Eleanor Freislich, and her husband, Kenneth. The Freislich Fund was established to honor an outstanding Gates Public Library employee or to facilitate a library employee's furtherance of his or her formal education. In 1998 an anonymous Gates resident made a most generous contribution to the principal of this fund. In May 1998 the Annual Freislich Awards was presented to Mary Jo Smith, Children’s Librarian, at the annual meeting of the Friends of the Gates Public Library.
OWELLEN FUND: In 1995 long time library volunteer, Jack Owellen, left a bequest to Gates Public Library to purchase library materials (in his memory) on medicine, U.S. Navy, baseball, golf and travel. In 1998 enough interest was earned to purchase 2 books in Mr. Owellen’s name.
LIBRARY USE 1998 |
|
| ACTIVITY: | 1998 |
CIRCULATION (materials borrowed for home use) Library Total |
466,379 |
DRIVE UP WINDOW SERVICE: Materials borrowed: |
951 |
REFERENCE QUESTIONS: ("Need to Know, Ask a Pro!") |
|
| From Adults | 23,893 |
| From Children (to age 12) | 3,318 |
| From Young Adults (ages 13-17) | 3,289 |
| From Seniors | 797 |
Total: |
31,297 |
| * Via Telephone: | 7,615 |
| OTHER: | |
| Meeting Room(s) Use | 518 |
Public Typewriter Use |
210 |
Microcomputer Usage |
1,364 |
| New patrons registered for pc use | 206 |
| INTERLIBRARY LOANS/HOLDS: | |
| ILLs Received from other libraries | 6,958 |
ILLs Supplied to other libraries |
15,331 |
| ILL’s Forwarded by Gates | 2,284 |
| ELECTRONIC RESOURCES: | |
LIBRARY PROGRAMS - 1998 |
||
In Library
|
# of programs | (attendance/use) |
| For Children: | ||
| Story hour | 126 | (1,940) |
| (includes Drop-In Story hours) | ||
| Story line(note: broken for 6 months) | 18 | (823) |
| (machine broken most of the year) | ||
| Summer Reading Program | 1 | (315) |
| Special Programs | 29 | (749) |
| Group/Class Visits | 6 | (90) |
| For Young Adults: |
||
| Junior Friends | 16 | (210) |
| Summer Reading Program | 1 | (35) |
| Special Programs | 7 | (111) |
| Group/Class Visits | 0 | ( 0 ) |
| For Adults: |
||
| Book Discussion | 10 | (99) |
| Seniors Programs (Live ‘n’ Learners; Senior SIG) | 8 | (338) |
| Evening Travelog | 3 | (94) |
| Special Programs/Tours | 4 | (63) |
| LIBRA/Internet Training | 11 | (39) |
Out of Library |
||
| For Children: |
||
| Group/Class Visits | 59 | (5,777) |
| Summer Playgrounds | 38 | (1,295) |
| For Young Adults: |
||
| Books to People Displays |
32 | (176) |
| Group/Class Visits |
22 | (395) |
| Summer Playgrounds | 10 | (400) |
| For Adults: | ||
| Group Presentations | 14 | (542) |
| Totals: (excludes Books to People Displays) | 383 | (13,315) |
LIBRARY HOURS - 1998
Library Hours: (62 service hours per week)
Monday - Friday 10:00 a.m. - 9:00 p.m.
Saturday 10:00 a.m. - 5:00 p.m.
Drive Up Window Hours: for pickup, renewals, etc.
Monday - Friday 3:15 p.m. - 8:45 p.m.
(24 hours for returns)
LIBRARY HOLDINGS 1998 |
|
| Materials for Loan or In-House Use: | |
| Books |
|
| Fiction: Adult & YA |
32,246 |
| Non-fiction: Adult & YA |
54,566 |
| Fiction: Children |
18,741 |
| Non-fiction: Children |
14,130 |
| Totals: |
119,683 |
| *Reflects 7,406 volumes added and 7,876 volumes discarded. | |
Non-Print: |
|
Recordings (Compact Discs, LP's, Cassettes) |
4,937 |
Videocassette |
5,275 |
Totals: |
10,212 |
Grand total of holdings: |
146,989*** |
Total additions in 2001: |
9,161 |
| ***Also in total: magazines (bibliographic volumes), electronic subscriptions, framed prints, CD-ROMs, software, microfilm, and visual aids for sight handicapped. | |
PUBLIC FUNDING - 1998 |
||
| Receipts: | Amount | Percentage |
| Town of Gates Taxes | $951,644 | 89.5 |
| State Aid & Other State Aid | 21,303 | 2.0 |
| Interest | 21,418 | 2.0 |
| Library Fees and Fines | 47,225 | 4.4 |
| Other (Copier, PPP Money, etc.) | 1,309 | .1 |
| Gifts and Endowments | 20,214 | 2.0 |
| Total Receipts: | $1,063,113 | 100.0% |
| Beginning Balance 1/1/98: | 0 | |
| Total Available Funds: | $1,063,113 | |
| Disbursements: | ||
| Personnel: Salaries | $684,916 | 65.1 |
| Benefits | 171,932 | 16.3 |
| Library Materials (Books, media, etc.) | 117,802 | 11.2 |
| Equipment | 43,803 | 4.2 |
| County Library Automation | 7,717 | .7 |
| Other (Supplies, printing, postage, telephone, programs, conference) |
26,542 | 2.5 |
| Repairs to Building/Grounds | 4,624 | .40 |
| Total Disbursements: | $1,052,712 | 100.0% |
| Ending Balance 12/31/98: | 10,401 | |
| Total Available Funds: | $1,063,113 | |
OTHER LIBRARY SERVICES 1998
REFERENCE SERVICE IN PERSON OR VIA TELEPHONE OR MAIL:
- Business/Investment Sources and N.Y.S. Consolidated Law Services
- Community Information (town, school, etc.) and Local History
- CD-ROM Magazine Index with some full text; also online access to Infotrac
- Internet access (text only); graphic access coming in 1998
OUTREACH SERVICES:
- Book Talks or Speakers on any library related topic
EQUIPMENT FOR PUBLIC USE:
- Macintosh LCII and one electric typewriter
- Copiers: print, microfilm and microfiche
- Readers: microfilm and microfiche
MEETING ROOM FOR NON-PROFIT GROUP USE:
- Literacy tutor meeting space provided
PUBLICATION:
- Gates Human Services Directory (updated annually)
VOLUNTEER OPPORTUNITIES:
- For adults and young adults
COUPON EXCHANGE
Other services may be available through Gates Public Library from the Monroe County Library System (MCLS), such as, interlibrary loan or from the State Education Department, such as, Talking Book Service for the Blind.
VOLUNTEERS 1999
BOOK MENDERS:
Elizabeth Bianchi
Katharine Cliff
Jean Gruet
Ann Imburgia
Debbie Kier
Jeanie Kulp
Lesley Lethbridge
Ruth Poole
Mahala Ruppel
Jean Sexstone
PAMPHLET FILE:
June Dray
Julia LoMaglio
Ellen Roe
OTHER SPECIAL HELPERS:
Donna Andolina - Membership
Joe Doles – Book Sale
Dent Harris – Book Sale
Sandy Kilbury – Publicity/Copier Money
Joan Lukus – Copier Money
Sam Palma – Book Sale
Gail Renehan – Copier Money
SPECIAL PROJECTS:
Josephine Arthur – Special Projects
Burt Bennett – Special Projects
Dorothy Bennett – Special Projects
Marian Corcoran – Gates Local History
Mary Cronin – Tech. Services Helper
Ken Georger – Handy Man
Audrey Hannan – Gates Local History
Dorothy Himmelsbach – Tech. Services Helper
John Himmelsbach – Audio Tape Checker
Agnes Howard – Dunn Tower I Station
Alice Ingram – Juvenile Vertical File
Jo Musso – Collective Biography Project
Rob Schwartz – Video Checker
Marion Thompson – Business file/order cards
Ethel Walzer – Denewing Books
STAFF 1999
* = Full Time Employees
Librarians:
Susan Swanton - Library Director*
Judy MacKnight - Assistant Library Director*
Nancy Blanda - Adult Services Librarian for Collection Development
Mary Jo Smith - Children Services Librarian
Donna Peasley - Children Librarian*
Heidi Jung - Young Adult/Adult Services Librarian*
Charles Lockwood – Internet/Technology Librarian*
James Montione - Library Assistant*
Support Staff
Business Services:
Sandy Kilbury - Senior Library Clerk*
Donna Andolina - Library Clerk
Linda Ianni - Library Clerk*
Gail Renehan - Library Clerk
Circulation Services:
Debbie Shanker - Senior Library Clerk*
Chad Cunningham - Library Clerk*
Diane Sochia - Library Clerk
Technical Services:
Joan Lukus - Senior Library Clerk*
Pushp Bansal - Library Clerk*
Jude Hanscom - Library Clerk*
Angie Meyer - Library Clerk
Susan Saylor - Library Clerk*
Library Pages:
Dianne Bell
Greg Bovenzi
Jaryn Finch
Christine Fosberg
Kelly Garvin
Jackie House
Holly Johnson
Caroline Landers
David Landers
Angela Liu
Regina Mahnke
Melanie McMahon
Maureen Olszewski
Christine O’Riley
Evan Palmer
Erica Presher
Suzanne Putnam
Carol Rappa
Michael Reyes
Jessica Schue
Albina Tacy
Desk Aides:
Paula Blackburn*
Melissa Chinnock
Jennifer Firpo
Jane Garling
Marlene Hayes
Rebecca Kapica
Christine Newcomb*
Louise Pilger
Dawn Poplawski
Mary Ricci
Kate Sherman
Kathy Sochia
Mike Steele
Jessie Tocco
Justin Vibber
Data Entry Operator:
Paula Blackburn
Cleaner:
Jaclyn House
Substitute Librarians:
Hilda Landesberg
Dennis Smolarek
