2001 Annual Report
LIBRARY BOARD OF TRUSTEES - 2002
Ms. Pam Brady, President
Mr. Tony Frosino, Vice President
Ms. Linda Tribotte, Corresponding Secretary
Mr. Vincent Hesketh
Mr. Steven Murphy
Mrs. Gaye Poness
Ms. Julia Rivoli
Mr. Ralph Esposito, Liaison, Gates Town Board
The Library Board also provides representatives to the Gates Town Board, Friends of the Gates Public Library and to the Monroe County Trustees Council.
The Library Board of Trustees is the governing body for the library. They approve the library budget; all personnel appointments and library policies; monitor library expenditures; represent the town residents to the library and the library to the townspeople. Trustees are appointed by the Gates Town Board. All trustees must be Gates residents and each serves a five-year term in a volunteer capacity. The Library Board meets the 3rd Wednesday of every month (2nd Wednesday of month in December) at 7:00 p.m.. All meetings are open to the public. Agendas are available from the Library Director a week before the meeting.
NEW OR EXPANDED SERVICES – 2001
• Library celebrates its Ruby or 40th anniversary with excellent attendance
• Library begins circulating DVDs, a very popular new service
• 2nd public computer added to replace old Macintosh in April
• Library begins circulating DABs (digital audio books) using MP3 players,
another form of electronic book, in the Spring
• Shut-in Service for home bound Gates seniors began with help from the
Friends of the Gates Public Library to 3 Gates residents
• Successful joint Recreation - Library program held for older youth bussed
from summer playgrounds to the library in July and August
• Gates hosts Children’s Holiday Book Festival with Friends of the
Gates Public Library in November
MISSION STATEMENT
Recognizing its role as a major informational, recreational, and educational resource in the community, the Gates Public Library will continually respond to the needs of its patrons of all ages and backgrounds. Further, it will increase its efforts to gain new users in the Gates community and attempt to anticipate the evolving needs of the multi cultural community.
By offering open access to its wide array of materials, services, programs and external resources, Gates Public Library will continue to be an enriching influence in the lives of Gates citizens.
LONG RANGE GOALS: 2001 ACHIEVEMENTS
Goal 1: To increase community partnerships and outreach in order to increase Gates residents participation in library services.
- Began summer playground bussing of Gates teens to the library, thanks to Gates Recreation
- Shut in Service planned in 2000 began in 2001
Goal 2: To provide high interest, high demand materials in a variety of formats for Gates residents of all ages.
- Library begins to circulate DVDs which prove to be a very popular new service
- Materials budget increased from 14% of budget to 15%
Goal 3: To promote the library as the premier source for all the community’s informational and reference needs.
- Reference brochures updated and reference services promoted in local newspaper
- New locally developed databases added to library web site for magazine & pamphlet holdings
Goal 4: To take a community leadership role with today’s informational technology (Electronic Doorway Library and Internet specifically targeted) and to interface with local educational efforts involving such technology.
- Library web pages www.gateslibrary.org completed revised from original 1995 web site
- Process for continuous updating of web site initiated
- 2nd PC for public use replaces old Macintosh computer
- Library participates for a 2nd year in E-book grant and begins circulating DABs [Digital Audio Books] on MP3 players
- Gates library wins the 1st American Libraries’ Pied Piper Award for creativity with Internet!
- Library active participant in Gates-Chili School District’s K-12 Technology Implementation Team
Goal 5: To expand library efforts to support the educational institutions of the community.
- All 3rd grades from Gates public elementary schools visit library during the year
Goal 6: To develop and implement a comprehensive plan of service for Gates parents with children under five.
- Excellent results in children’s librarians’ outreach to Gates day care & nursery schools
- Toy collection for loan added to children’s area
- Excellent attendance at Great New York Read Aloud program
- Parents, Pre-kindergartners and Popcorn program to reach parents of
4 year olds held with Armstrong and Irving schools
GIFTS AND MEMORIALS RECEIVED IN 2001 (in chronological order)
The Library Board encourages your gifts and donations to the library. Look for our gifts brochure at the entrance to the library or call the Library Director.
- Rochester Aerie #52 Fraternal Order of Eagles
- Time Warner Communications (via Linda Tribotte)
- Neil Dempsey and family in memory of Elise Sprenkel
- John C. Chadbourne for Adopt-a-Book
- Gates Historical Society in memory of Lillian London
- Washington Irving CARE Committee
- Judy MacKnight and Susan Swanton in memory of Kay Hart
- Kathi Kemp Culross in memory of Edna Kemp
- Helen Kraft for Children’s materials
- Julia Willey (donation)
Also, the Library Director donated the funding for Gates Public Library's Employee of the Month recognition program.
When money is donated for a gift or memorial, the donor, or the next of kin, suggests an appropriate topic(s) and Gates librarians make the actual title selection after comparison with the library's collection. When the book is received, a memorial book plate is inserted in the volume, the title inscribed in the library's Gift Registry and the next of kin are notified that the book is being held at the desk so they may be the first people to borrow the book. With this procedure, donations are personalized to serve as an appropriate memorial and to complement the library's collection.
DOTY MEMORIAL
In 1993 William A. Doty contributed a substantial gift to Gates Public Library to establish the Doty Family Endowment Fund in memory of his mother, Virginia Pfenninger Doty. By terms of the gift the principal is to be invested for 5 years and thereafter, a portion of the interest may be expended for books and other materials on British and European history or literature. Mr. Doty's gift is the largest single gift made by an individual to the library in its 39 year history. In 2001, an additional gift of $250 was added to this fund. The library continued to use a portion of the interest resulting from the investment of the original gift. Forty books and videos were added to the collection as a result of the interest earned from this fund.
GIFTS AND MEMORIALS
HORATIO GATES MEMORIAL FUND: Thanks to the Town of Gates Bicentennial activities, the Horatio Gates Memorial Book Fund was established in 1977. Only the annual interest from that fund can be spent and only on materials of American historical interest. The fund's name originates from the Revolutionary War General for whom the Town of Gates is named. The fund provides a small but a steady source of revenue for the library. In 2001, 3 donors contributed to the principal of this fund: Anonymous, Sheila Hosenfeld and John Chadbourne. Eight books were added to the collection from the interest earned.
GATES AMITA BOOK FUND: Beginning in 1982, the Gates Amita Club has contributed to the creation or enlargement of the Gates Amita Club Memorial Book Fund to purchase titles of interest to the Italian-American community of Gates. The principal is invested and only the interest is expended. The Amita Club has also regularly contributed to the purchase of Italian language videos. In 2001, 3 books were added to the collection from the interest earned.
FREISLICH FUND: In September 1988, the Gates Public Library Board of Trustees voted to establish the Freislich Fund from the many donations received in memory of founding Library Board member, Eleanor Freislich, and her husband, Kenneth. The Freislich Fund was established to honor an outstanding Gates Public Library employee or to facilitate a library employee's furtherance of his or her formal education. In 2001, the annual Freislich Awards were presented to Gates employees: Rebecca Kapica, Susan Saylor and Kathleen Sochia.
OWELLEN FUND: In 1995 long time library volunteer, Jack Owellen, left a bequest to Gates Public Library to purchase library materials (in his memory) on medicine, U.S. Navy, baseball, golf and travel. In 2001, enough interest was earned to purchase 2 new books in Mr. Owellen’s name.
HEYWOOD FUND: In 2000, long time library volunteer, Isabel M. Heywood left a bequest to Gates Public Library to purchase mystery books in her memory from the interest resulting from the bequest. In 2001, enough interest was earned to purchase 2 new books in Mrs. Heywood’s name.
LIBRARY USE 2001
| ACTIVITY: | 2001 |
Circulation (materials borrowed for home use) |
403,042 |
Public Attendance |
185,658 |
| Library materials used in library | 56,212 |
| Registered borrowers | 22,742 |
REFERENCE QUESTIONS: ("Need to Know, Ask a Pro!") |
|
| From Adults | 18,450 |
| From Children | 2,743 |
| From Young Adults | 3,099 |
| From Seniors | 2,218 |
Total: |
26,510 |
Via Telephone: |
6,571 |
| OTHER: | |
| Meeting Room(s) Use | 517 |
Public Typewriter Use |
86 |
Microcomputer Usage |
1,541 |
| INTERLIBRARY LOANS/HOLDS: | |
| ILLs Received from other libraries | 6,432 |
ILLs Supplied to other libraries |
18,874 |
| ELECTRONIC RESOURCES: | |
Users of electronic resources per week |
1,175 |
LIBRARY PROGRAMS - 2001 |
||
In Library
|
# of programs | (attendance/use) |
| For Children: | ||
| Story hour | 107 | (1,585) |
| (includes Drop-In Story hours) | ||
| Story line | 4 | (42) |
| (machine broken most of the year) | ||
| Summer Reading Program | 1 | (349) |
| Special Programs | 12 | (802) |
| Group/Class Visits | 16 | (354) |
| For Young Adults: |
||
| Junior Friends | 14 | (144) |
| Summer Reading Program | 1 | (47) |
| Special Programs | 3 | (36) |
| Group/Class Visits | 0 | ( 0 ) |
| For Adults: |
||
| Book Discussion | 10 | (122) |
| Seniors Programs (Live ‘n’ Learners; Senior SIG) | 20 | (329) |
| Evening Travelog | 3 | (75) |
| Special Programs/Tours | 3 | (404)** |
| LIBRA/Internet Training | 35 | (104) |
Out of Library |
||
| For Children: |
||
| Group/Class Visits | 66 | (2,152) |
| Summer Playgrounds | 21 | (746) |
| For Young Adults: |
||
| Books to People Displays |
26 | (69) |
| Group/Class Visits |
20 | (426) |
| Summer Playgrounds | 8 | (127) |
| For Adults: | ||
| Group Presentations | 87 | (295) |
| Totals: (excludes Books to People Displays) | 453 | (8,208) |
| **: Includes 40th Anniversary Program | ||
LIBRARY HOURS - 2001
Library Hours: (62 service hours per week)
Monday - Friday 10:00 a.m. - 9:00 p.m.
Saturday 10:00 a.m. - 5:00 p.m.
Drive Up Window Hours: for pickup, renewals, etc.
Monday - Friday 3:15 p.m. - 8:45 p.m.
(24 hours for returns)
LIBRARY HOLDINGS 2001 |
|
| Materials for Loan or In-House Use: | |
| Books |
|
| Fiction: Adult & YA |
34,133 |
| Non-fiction: Adult & YA |
55,023 |
| Fiction: Children |
18,164 |
| Non-fiction: Children |
14,360 |
| Totals: |
121,680* |
| *Reflects 8044 volumes added and 6174 volumes discarded. | |
Non-Print: |
|
Recordings (Compact Discs, LP's, Cassettes) |
5,487 |
Videocassette |
7,085 |
Other audio visual materials |
38 |
Totals: |
12,610** |
| **Reflects 1649 items added and 556 items discarded. | |
Grand total of holdings: |
137,216*** |
Total additions in 2001: |
9,693 |
Total discards in 2001: |
6,730 |
| ***Also in total: magazines (bibliographic volumes), electronic subscriptions, framed prints, CD-ROMs, software, microfilm, and visual aids for sight handicapped. | |
PUBLIC FUNDING - 2001 |
||
| Receipts: | Amount | Percentage |
| Town of Gates Taxes | $ 1,039,887 | 91.01 |
| State Aid & Other State Aid | 25,980 | 2.28 |
| Interest | 20,918 | 1.83 |
| Library Fees and Fines | 52,887 | 4.63 |
| Other (Copier, PPP Money, etc.) | 2,958 | .25 |
| Gifts and Endowments | 0 | 0 |
| Total Receipts: | $ 1,142,630 | 100.0% |
| Beginning Balance 1/1/01: | 72,292 | |
| Total Available Funds: | $ 1,214,922 | |
| Disbursements: | ||
| Personnel: Salaries | $ 716,322 | 62.78 |
| Benefits | 209,667 | 18.38 |
| Library Materials (Books, media, etc.) | 147,613 | 12.94 |
| Equipment | 11,387 | 1.00 |
| County Library Automation | 9,075 | 3.70 |
| Other (Supplies, printing, postage, telephone, programs, conference) |
42,185 | .80 |
| Repairs to Building/Grounds | 4,624 | .40 |
| Total Disbursements: | $ 1,140,873 | 100.0% |
| Ending Balance 12/31/01: | 74,049 | |
| Total Available Funds: | $ 1,214,922 | |
OTHER LIBRARY SERVICES 2001
REFERENCE SERVICE IN PERSON, VIA TELEPHONE, VIA EMAIL OR MAIL:
- Business/Investment Sources and N.Y.S. Consolidated Law Services
- Community Information (town, school, etc.) and Local History
- Online access to many databases
- Internet access
OUTREACH SERVICES:
- Book Talks or Speakers on any library related topic
- Shut-in Service for Gates residents
EQUIPMENT FOR PUBLIC USE:
- Two public computers, scanner and one electric typewriter
- Copiers: print, microfilm
- Readers: microfilm and microfiche
MEETING ROOM FOR NON-PROFIT GROUP USE:
- Literacy tutor meeting space provided
PUBLICATION:
- Gates Human Services Directory (online - updated annually)
VOLUNTEER OPPORTUNITIES:
- For adults and young adults
COUPON EXCHANGE
Other services may be available through Gates Public Library from the Monroe County Library System (MCLS), such as, interlibrary loan or from the State Education Department, such as, Talking Book Service for the Blind.
VOLUNTEERS 2002
BOOK MENDERS:
Elizabeth Bianchi
Katharine Cliff
Jean Gruet
Ann Imburgia
Luann Lindstrom
Ruth Poole
Janet Ruffy
PAMPHLET FILE:
Peggy Look
Ellen Roe
SPECIAL PROJECTS:
Francis Barringer – Adoption Books
Diane Behrend - Coupons
Marian Corcoran – Gates Local History
Mary Cronin – Tech. Services Helper
Constance Durfee – Gates Local History
Ken Georger – Handy Man
Ashley Evans - Special Projects
Dorothy Himmelsbach – Tech. Services Helper
Alice Ingram – Special Projects
Brittney Moses - Special Projects
Rob Schwartz – Video Checker
Marion Thompson – Business file/order cards
OTHER SPECIAL HELPERS:
Donna Andolina - Membership labels
Joe Doles – Book Sale
Paul Gerwitz – Book Sale
Dent Harris – Book Sale
Sandy Kilbury – Publicity/Copier Money
Sam Palma – Book Sale
Gail Renehan – Library scrapbook
STAFF 2002
* = Full Time Employees
Librarians:
Susan Swanton - Library Director*
Judy MacKnight - Assistant Library Director*
Nancy Blanda - Adult Services Librarian for Collection Development*
Mary Jo Smith - Children Services Librarian
Donna Peasley - Children Librarian*
Heidi Jung - Young Adult/Adult Services Librarian*
Cathleen Carstens– Internet/Technology Librarian*
Melissa McHenry – Media Librarian*
Support Staff:
Business Services:
Sandy Kilbury - Senior Library Clerk*
Donna Andolina - Library Clerk*
Linda Ianni - Library Clerk*
Library Pages:
Justin Brosseau
Scott Crawford
Lori Dabbagh
David Gluchowski
Rose Lucas
Judy Ploettner
Shane Poplawski
Erica Presher
Carol Rappa
Elizabeth Rhoda
Mike Skeyer
Robert Speciale
Tanya Srbinsovski
Moira Story
Albina Tacy
Tiffany Young
Desk Aides:
Paula Blackburn*
Gloria Conti
Tracy Dinkmeyer
Jane Garling
Marlene Hayes
Rebecca Kapica
Caroline Landers*
Reggie Mahnke
Evan Palmer
Louise Pilger
Dawn Poplawski*
Suzanne Putnam
Jessica Schue
Circulation Services:
Debbie Shanker - Senior Library Clerk*
Chad Cunningham - Library Clerk*
Diane Sochia - Library Clerk
Technical Services:
Susan Saylor - Senior Library Clerk*
Pushp Bansal - Library Clerk*
Jude Hanscom - Library Clerk
Angie Meyer - Library Clerk
Kathy Sochia - Library Clerk*
Data Entry Operator:
Paula Blackburn
Cleaner:
Jose Castro
Substitute Librarians:
Hilda Landesberg
Ruth Otto
