2000 Annual Report
LIBRARY BOARD OF TRUSTEES - 2001
Ms. Pam Brady, President
Mr. Tony Frosino, Vice President
Ms. Linda Tribotte, Corresponding Secretary
Mr. Vincent Hesketh
Mr. Steven Murphy
Mrs. Gaye Poness
Ms. Julia Rivoli
Mr. Ralph Esposito, Liaison, Gates Town Board
The Library Board also provides representatives to the Gates Town Board, Friends of the Gates Public Library and to the Monroe County Trustees Council.
The Library Board of Trustees is the governing body for the library. They approve the library budget; all personnel appointments and library policies; monitor library expenditures; represent the town residents to the library and the library to the townspeople. Trustees are appointed by the Gates Town Board. All trustees must be Gates residents and each serves a five-year term in a volunteer capacity. The Library Board meets the 3rd Wednesday of every month (2nd Wednesday of month in December) at 7:00 p.m.. All meetings are open to the public. Agendas are available from the Library Director a week before the meeting.
NEW OR EXPANDED SERVICES – 2000
- Book Bistro experiment in center hall lasts one month
- One of two local libraries to participate in county E-book grant
- Library begins circulating electronic books in 2 different devices: Rocket book reader and Softbook reader
- Notebook of local job vacancies added to Job and Career section of library
- Library begins use of own domain name, www.gateslibrary.org
- 1st year under new library union contract
Note: Last two founding Library Board members, Ralph Johnston and Charlotte York, passed away in 2000. Their legacy in the library lives on.
MISSION STATEMENT
Recognizing its role as a major informational, recreational, and educational resource in the community, the Gates Public Library will continually respond to the needs of its patrons of all ages and backgrounds. Further, it will increase its efforts to gain new users in the Gates community and attempt to anticipate the evolving needs of the multi cultural community.
By offering open access to its wide array of materials, services, programs and external resources, Gates Public Library will continue to be an enriching influence in the lives of Gates citizens.
LONG RANGE GOALS: 2000 ACHIEVEMENTS
Goal 1: To increase community partnerships and outreach in order to increase Gates residents participation in library services.
- Presentation of Gates Amita Club
- Began planning for Service to Shut-ins to start in 2001
Goal 2: To provide high interest, high demand materials in a variety of formats for Gates residents of all ages.
- Materials budget increased from 13% of budget to 14%
- Excellent score (93%) in national Hennen evaluation of public libraries
Goal 3: To promote the library as the premier source for all the community’s informational and reference needs.
- Job notebook of local job openings created as a new library service
- Reference brochures updated and reference services promoted in local newspaper
Goal 4: To take a community leadership role with today’s informational technology (Electronic Doorway Library and Internet specifically targeted) and to interface with local educational efforts involving such technology.
- Added a 3rd level of public training in Reference Databases
- Additional electronic databases added: Poemfinder and FIS Online
- Plans to revise 1995 library web page began
- Library’s new domain name, www.gateslibrary.org, started
- Library participates in regional E-book grant
Goal 5: To expand library efforts to support the educational institutions of the community.
- All 3rd grades from Gates public elementary schools visit library during the year
Goal 6: To develop and implement a comprehensive plan of service for Gates parents with children under five.
- Children’s librarians develop plans for outreach to Gates day care facilities
- Parents, Pre-Kindergartners and Popcorn program to reach parents of 4 year olds held with Neil Armstrong and Washington Irving schools
GIFTS AND MEMORIALS RECEIVED IN 2000
(in chronological order)
The Library Board encourages your gifts and donations to the library. Look for our gifts brochure at the entrance to the library or call the Library Director.
- Lorraine Chamberlain in memory of Grace L. Baker
- Anna Brueningsen in memory of Grace L. Baker
- John C. Chadbourne Adopt a Book donation
- Gates Grange 421
- Staff and Volunteers of GPL in memory of James Cronin
- Rochester Aerie #52, Fraternal Order of Eagles for large print books
- Helen B. Kraft for Children’s materials
- Walt Disney Sunshine Fund in memory of June Dray
- Staff and Volunteers of GPL in memory of June Dray
- Jean and Morgan Morse in memory of June Dray
- Edward and Joanne McDonnell in memory of June Dray
- Marian L. Corcoran in memory of June Dray
- Michael & Gloria Morris in memory of June Dray
- Valerie and John Young in memory of June Dray
- Jack and Kay Hart in memory of June Dray
- Michael McDonald and Karen Eckert Meyer in memory of June Dray
Also, the Library Director donated the funding for Gates Public Library's Employee of the Month recognition program.
When money is donated for a gift or memorial, the donor, or the next of kin, suggests an appropriate topic(s) and Gates librarians make the actual title selection after comparison with the library's collection. When the book is received, a memorial book plate is inserted in the volume, the title inscribed in the library's Gift Registry and the next of kin are notified that the book is being held at the desk so they may be the first people to borrow the book. With this procedure, donations are personalized to serve as an appropriate memorial and to complement the library's collection.
DOTY MEMORIAL
In 1993 William A. Doty contributed a substantial gift to Gates Public Library to establish the Doty Family Endowment Fund in memory of his mother, Virginia Pfenninger Doty. By terms of the gift the principal is to be invested for 5 years and thereafter, a portion of the interest may be expended for books and other materials on British and European history or literature. Mr. Doty's gift is the largest single gift made by an individual to the library in its 39 year history. In 2000, an additional gift of $1000 was added to this fund. The library also began to use a portion of the interest resulting from the investment of the original gift. Added to the collection were 16 books and videos.
GIFTS AND MEMORIALS
HORATIO GATES MEMORIAL FUND: Thanks to the Town of Gates Bicentennial activities, the Horatio Gates Memorial Book Fund was established in 1977. Only the annual interest from that fund can be spent and only on materials of American historical interest. The fund's name originates from the Revolutionary War General for whom the Town of Gates is named. The fund provides a small but a steady source of revenue for the library. In 2000, an additional gift of $1000 was added to this fund. The library also began to use a portion of the interest resulting from the investment of the original gift. Added to the collection were 16 books and videos.
GATES AMITA CLUB BOOK FUND: Beginning in 1982, the Gates
Amita Club has contributed to the creation or enlargement of the Gates Amita
Club Memorial Book Fund to purchase titles of interest to the Italian-American
community of Gates. The principal is invested and only the interest is expended.
The Amita Club has also regularly contributed to the purchase of Italian
language videos. In 2000, enough interest resulted that 6 books were added
to the collection from this fund.
FREISLICH FUND: In September 1988, the Gates Public Library
Board of Trustees voted to establish the Freislich Fund from the many donations
received in memory of founding Library Board member, Eleanor Freislich,
and her husband, Kenneth. The Freislich Fund was established to honor an
outstanding Gates Public Library employee or to facilitate a library employee's
furtherance of his or her formal education. In 1998 an anonymous Gates
resident made a most generous contribution to the principal of this fund.
In 2000, the annual Freislich Awards were presented to Heidi Jung and Christine
O’Riley.
OWELLEN FUND: In 1995 long time library volunteer, Jack Owellen, left a bequest to Gates Public Library to purchase library materials (in his memory) on medicine, U.S. Navy, baseball, golf and travel. In 2000, enough interest was earned to purchase 5 new books in Mr. Owellen’s name.
HEYWOOD FUND: In 2000, long time library volunteer, Isabel M. Heywood, left a bequest to Gates Public Library to purchase mystery books in her memory from the interest resulting from the bequest.
LIBRARY USE 2000
| ACTIVITY: | 2000 |
Circulation (materials borrowed for home use) |
395,949 |
Public Attendance |
189,560 |
| Library materials used in library | 56,056 |
| Registered borrowers | 21,122 |
REFERENCE QUESTIONS: ("Need to Know, Ask a Pro!") |
|
| From Adults | 19,218 |
| From Children | 2,823 |
| From Young Adults | 3,009 |
| From Seniors | 2,571 |
| Total: | 27,621* |
| Via Telephone: | 7,145 |
| OTHER: | |
| Meeting Room(s) Use | 561 |
| Public Typewriter Use | 133 |
| Microcomputer Usage (*Mac computer and printer problems affect total usage.) | 771* |
| INTERLIBRARY LOANS/HOLDS: | |
| ILLs Received from other libraries | 6,566 |
ILLs Supplied to other libraries |
16,753 |
| ELECTRONIC RESOURCES: | |
Users of electronic resources per week |
1,239 |
LIBRARY PROGRAMS - 2000 |
||
In Library
|
# of programs | (attendance/use) |
| For Children: | ||
| Story hour | 88 | (1,230) |
| (includes Drop-In Story hours) | ||
| Story line | 37 | (1,927) |
| Summer Reading Program | 1 | (351) |
| Special Programs | 12 | (802) |
| Group/Class Visits | 11 | (205) |
| For Young Adults: |
||
| Junior Friends | 15 | (229) |
| Summer Reading Program | 6 | ( 48) |
| Special Programs | 2 | ( 35) |
| Group/Class Visits | 0 | ( 0 ) |
| For Adults: |
||
| Book Discussion | 10 | (113) |
| Seniors Programs (Live ‘n’ Learners; Senior SIG) | 18 | (404) |
| Evening Travelog | 3 | (74) |
| Special Programs/Tours | 1 | (13) |
| LIBRA/Internet Training | 31 | ( 77) |
Out of Library |
||
| For Children: |
||
| Group/Class Visits | 27 | (1,748) |
| Summer Playgrounds | 30 | (806) |
| For Young Adults: |
||
| Books to People Displays |
69 | (172) |
| Group/Class Visits |
11 | (111) |
| Summer Playgrounds | 60 | (3000) |
| For Adults: | ||
| Group Presentations | 23 | (360) |
| Totals: (excludes Books to People Displays) | 406 |
(11,641) |
LIBRARY HOURS - 2000
Library Hours: (62 service hours per week)
Monday - Friday 10:00 a.m. - 9:00 p.m.
Saturday 10:00 a.m. - 5:00 p.m.
Drive Up Window Hours: for pickup, renewals, etc.
Monday - Friday 3:15 p.m. - 8:45 p.m.
(24 hours for returns)
LIBRARY HOLDINGS 2000 |
|
| Materials for Loan or In-House Use: | |
| Books |
|
| Fiction: Adult & YA |
33,646 |
| Non-fiction: Adult & YA |
54,238 |
| Fiction: Children |
17,905 |
| Non-fiction: Children |
14,155 |
| Totals: |
119,944 |
| *Reflects 7,599 volumes added and 6,863 volumes discarded. | |
Non-Print: |
|
Recordings (Compact Discs, LP's, Cassettes) |
5,409 |
Videocassette |
6,485 |
Other audio visual materials |
37 |
Totals: |
11,931 |
Grand total of holdings: |
131,875** |
Total additions in 2000: |
9,042 |
Total discards in 2000: |
7,328 |
| **Also in total: magazines (bibliographic volumes), electronic subscriptions, framed prints, CD-ROMs, software, microfilm, and visual aids for sight handicapped. | |
PUBLIC FUNDING - 2000 |
||
| Receipts: | Amount | Percentage |
| Town of Gates Taxes | $1,009,599 | 90.7 |
| State Aid & Other State Aid | 15,980 | 1.4 |
| Interest | 26,217 | 2.4 |
| Library Fees and Fines | 48,665 | 4.4 |
| Other (Copier, PPP Money, etc.) | 12,800 | 1.1 |
| Total Receipts: | $ 1,142,630 | 100.0% |
| Beginning Balance 1/1/00: | 17,424 | |
| Total Available Funds: | $1,130,685 | |
| Disbursements: | ||
| Personnel: Salaries | $689,261 | 65.1 |
| Benefits | 183,704 | 17.4 |
| Library Materials (Books, media, etc.) | 142,276 | 13.5 |
| Equipment | 2,316 | .2 |
| County Library Automation | 8,400 | .8 |
| Other (Supplies, printing, postage, telephone, programs, conference) |
32,132 | 3.0 |
| Repairs to Building/Grounds | 305 | 40 |
| Total Disbursements: | $1,058,394 | 100.0% |
| Ending Balance 12/31/99: | 72,291 | |
| Total Available Funds: | $1,130,685 | |
OTHER LIBRARY SERVICES 2000
REFERENCE SERVICE IN PERSON OR VIA TELEPHONE OR MAIL:
- Business/Investment Sources and N.Y.S. Consolidated Law Services
- Community Information (town, school, etc.) and Local History
- Online access to several county wide databases
OUTREACH SERVICES:
- Book Talks or Speakers on any library related topic
EQUIPMENT FOR PUBLIC USE:
- Macintosh LC II, PC, scanner and one electric typewriter
- Copiers: print, microfilm
- Readers: microfilm and microfiche
MEETING ROOM FOR NON-PROFIT GROUP USE:
- Literacy tutor meeting space provided
PUBLICATION:
- Gates Human Services Directory (updated annually and available online)
VOLUNTEER OPPORTUNITIES:
- For adults and young adults
COUPON EXCHANGE
Other services may be available through Gates Public Library from the Monroe County Library System (MCLS), such as, interlibrary loan or from the State Education Department, such as, Talking Book Service for the Blind.
VOLUNTEERS 2001
BOOK MENDERS:
Elizabeth Bianchi
Katharine Cliff
Jean Gruet
Elizabeth Huber
Ann Imburgia
Jeanie Kulp
Lesley Lethbridge
Ruth Poole
Jean Sexstone
PAMPHLET FILE
Peggy Look
Ellen Roe
OTHER SPECIAL HELPERS:
Donna Andolina - Membership
Joe Doles – Book Sale
Paul Gerwitz – Book Sale
Dent Harris – Book Sale
Sandy Kilbury – Publicity/Copier Money
Chris Newcomb – Shut ins
Sam Palma – Book Sale
Gail Renehan – Copier Money
SPECIAL PROJECTS
Francis Barringer – Special Projects
Diane Behrend - Coupons
Barbara Broderick – Special Projects
Marian Corcoran – Gates Local History
Mary Cronin – Tech. Services Helper
Constance Durfee – Gates Local History
Ken Georger – Handy Man
Dorothy Himmelsbach – Tech. Services Helper
Agnes Howard – Dunn Tower I Station
Alice Ingram – Juvenile Vertical File
Jean Kohlhoff – Gates Local History
Jo Musso – Collective Biography Project
Rob Schwartz – Video Checker
Marion Thompson – Business file/order cards
Ethel Walzer – Denewing Books
STAFF 2001
* = Full Time Employees
Librarians:
Susan Swanton - Library Director*
Judy MacKnight - Assistant Library Director*
Nancy Blanda - Adult Services Librarian for Collection Development
Mary Jo Smith - Children Services Librarian
Donna Peasley - Children Librarian*
Heidi Jung - Young Adult/Adult Services Librarian*
Cathleen Carstens– Internet/Technology Librarian*
Melissa McHenry – Media Librarian*
Support Staff:
Business Services:
Sandy Kilbury - Senior Library Clerk*
Donna Andolina - Library Clerk*
Linda Ianni - Library Clerk*
Circulation Services:
Debbie Shanker - Senior Library Clerk*
Chad Cunningham - Library Clerk*
Diane Sochia - Library Clerk
Technical Services:
Susan Saylor - Senior Library Clerk*
Pushp Bansal - Library Clerk*
Jude Hanscom - Library Clerk*
Angie Meyer - Library Clerk
Library Pages:
Conti, Gloria
Kelly Garvin
Tom Greer
Regina Mahnke
Evan Palmer
Judy Ploettner
Erica Presher
Carol Rappa
Albina Tacy
Desk Aides:
Paula Blackburn*
Christine Fosberg
Jane Garling
Marlene Hayes
Rebecca Kapica
Caroline Landers*
David Landers
Christine Newcomb*
Louise Pilger
Dawn Poplawski
Suzanne Putnam
Kate Sherman
Jessica Schue
Data Entry Operator:
Paula Blackburn
Cleaner:
Jose Castro
Substitute Librarians:
Hilda Landesberg
